Privacy Policy
Why you should read this policy
Please read this Privacy Policy carefully. It explains who we are, how and why we collect, store, use and share personal information, your rights in relation to your personal information, and how to contact us and the supervisory authority if you have a complaint.
Who we are
www.nicosiaofficerentals.com.cy (the "Website") is operated by Yukalily Limited, trading as Nicosia Office Rental, a company incorporated and registered in the Republic of Cyprus under company number HE 332028, whose registered office is at Themistokli Dervi 41, Hawaii Tower, Office 101C, 1066 Nicosia, Cyprus.
Yukalily Limited ("we" or "us") collects, uses and is responsible for certain personal information about you when you use this Website. When we do so we are regulated under the General Data Protection Regulation (EU) 2016/679 ("GDPR") and the Cyprus Law providing for the Protection of Natural Persons with regard to the Processing of Personal Data and for the Free Movement of such Data (Law 125(I)/2018). We are the "controller" of that personal information for the purposes of those laws.
Information that you provide
Most of the personal data we process is collected directly from you when you request a private viewing, submit an enquiry form, email or call us, or contact us through social media. We may keep a record of any contact you make with us.
The personal information we collect depends on how you use the Website and may include:
• your name and contact details (email address, telephone number and company name);
• details of your office requirements (such as preferred office size, budget, move-in date and preferred viewing date and time);
• any message or feedback you send us by phone, email, post or social media.
Please do not send us special category (sensitive) personal data. We do not use or disclose such data without your explicit consent.
Personal information about other individuals
If you give us information on behalf of someone else, you confirm that the other person has agreed that you may act on their behalf, including giving consent to the processing of their data and receiving data protection notices on their behalf.
Information collected automatically
Certain information is collected automatically when you visit the Website, such as your IP address, browser type, device, access times and referring website addresses. We use this to operate and maintain the Website, to keep it secure and to produce general statistics about its use. See "Cookies" below.
How we use your personal data
We use your personal information to:
• respond to your enquiries and viewing requests and arrange viewings;
• provide information about available premises and, where you proceed, prepare and administer a lease;
• verify your identity where required;
• administer our business and keep records;
• prevent and detect fraud;
• improve the Website and our services;
• with your consent or where permitted by law, inform you about other premises or services we and our affiliates provide; and
• notify you of changes to the Website or our services that may affect you.
Our legal basis for processing
• Consent: where you have given clear consent for a specific purpose (for example, by ticking the consent box on our forms);
• Contract: where processing is necessary to take steps at your request before entering into a lease, or to perform a lease;
• Legal obligation: where processing is necessary for us to comply with the law;
• Legitimate interests: where processing is necessary for our legitimate interests or those of our affiliates, unless your interests and rights override them.
Disclosure of your personal data
We may disclose your personal data to:
• companies under common ownership or in the same group as Yukalily Limited;
• our agents and service providers, including website hosting (Wix.com), email and IT providers, who process data on our behalf;
• professional advisers, such as lawyers and accountants, where needed for a lease;
• a third party that acquires Yukalily Limited or substantially all of its assets;
• law enforcement and regulatory authorities where required by applicable law.
We do not sell your personal data and we do not share it with third parties for their own marketing purposes.
Transfers outside the EEA
Some of our service providers may process personal data outside the European Economic Area (EEA). Where this happens, we ensure appropriate safeguards are in place, such as a European Commission adequacy decision (including the EU-US Data Privacy Framework) or Standard Contractual Clauses. Please contact us for further information.
Marketing
If you have given your consent, or where it is within our legitimate interests to do so, we may contact you by email, telephone or post about premises and services that may interest you. You may opt out at any time.
Cookies
The Website uses cookies and similar technologies that are necessary for it to function and, with your consent, for analytics and to improve your experience. You can manage your preferences through the cookie banner and your browser settings.
Links to other websites
The Website may contain links to other websites. Those websites have their own privacy policies and we do not accept responsibility for them. Please review them before providing any personal data.
Monitoring
We may monitor and record communications with you (such as emails and messages) for quality assurance, training, fraud prevention and compliance.
Your rights
Subject to applicable law, you have the right to:
• access the personal data we hold about you;
• have inaccurate data corrected;
• have your data erased;
• restrict the processing of your data;
• object to processing, including for direct marketing;
• data portability; and
• withdraw your consent at any time, without affecting processing carried out before withdrawal.
To exercise any of these rights, please write to us at info@nicosiaofficerentals.com.cy. We may ask for proof of identity before acting on your request. There is normally no charge.
How long we keep your data
We keep personal data only for as long as necessary for the purposes for which it was collected. Enquiry and viewing request data is normally kept for up to two years after our last contact, and data relating to a lease is kept for as long as required by law and for the duration of the lease plus the applicable limitation period. Data may be deleted earlier if you withdraw your consent, if the original purpose no longer applies, or under our data retention policies.
Children
The Website is intended for businesses and adults. We do not knowingly collect personal data from anyone under 18.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information being accidentally lost, or used or accessed in an unauthorised way. Access is limited to those with a genuine business need, who are subject to a duty of confidentiality. We have procedures to deal with any suspected data breach and will notify you and the supervisory authority where we are legally required to do so.
Changes to this Privacy Policy
We may change this Policy from time to time. Please check this page regularly to ensure you are aware of the latest version.
How to contact us
Yukalily Limited, trading as Nicosia Office Rental
Themistokli Dervi 41, Hawaii Tower, Office 101C, 1066 Nicosia, Cyprus
Email: info@nicosiaofficerentals.com.cy
Tel: +357 99 428 543
Complaints
We hope we can resolve any query or concern you raise. You also have the right to lodge a complaint with a supervisory authority. In Cyprus this is the Office of the Commissioner for Personal Data Protection (www.dataprotection.gov.cy, tel. +357 22 818 456).